A clear delivery process for owners, owner reps, and new-build engineers.
We take the build information, organise the vessel structure, build the PMS data, verify what can be verified, and hand over a vessel-owned master file.
Define the vessel, handover target, PMS platform, and build stage
We review the vessel stage, selected PMS platform, delivery timeline, documentation status, and expected handover outcome.
We define the package level, required add-ons, review points, site access, and any verification needs before the project starts.
A clear scope proposal with package level, review points, exclusions, and delivery assumptions.
Sign the mutual NDA and confirm the proposal to get started.
Build the evidence base before the PMS is structured
We set up a secure shared folder for manuals, builder specifications, drawings, commissioning documents, spare lists, and existing data.
Once received, we prepare a documentation matrix showing what is available, what is missing, what can be extracted, and what needs verification.
A documentation and source register showing the status of each system.
Upload the available documentation and nominate a single point of contact.
Confirm what the PMS will be built from
The owner rep, project engineer, or vessel team reviews the documentation matrix and confirms what remains outstanding.
Manual sourcing, P&ID extraction, and verification work are confirmed as included scope or add-ons.
An agreed evidence baseline so everyone knows what the PMS will be built from.
Confirm missing documents, access requirements, and any add-ons before the build begins.
Turn the yacht into a usable PMS structure
We build your systems, sub-systems, and equipment hierarchy from the actual yacht, not from a generic template.
Standardised naming conventions are established and documented for consistency across the entire PMS.
The full equipment hierarchy and naming convention document for your review.
Lock the foundation before maintenance tasks are built
The agreed reviewer confirms the structure reflects the vessel as specified, installed, or commissioned.
Naming conventions are checked before tasks, spares, and counters are linked to the equipment records.
A locked systems and equipment hierarchy — the approved foundation for all maintenance tasks and spare parts.
Confirm the structure, flag any missing equipment, and approve the naming conventions.
System-by-system data build and PMS preparation
With the hierarchy approved, we build equipment records, OEM tasks, intervals, counters, spares, consumables, source links, and import files.
Tier 3 adds installation tasks, commissioning tasks, technical drawing review, criticality, and class/flag maintenance mapping where included.
Weekly progress updates on systems completed, any blockers, and updated timeline.
Respond to any clarification requests where documentation is unclear or conflicting.
Confirm the PMS before final QA and handover
The reviewer checks the complete PMS build: systems, equipment, maintenance tasks, spare parts, consumables, and service tools.
This is where build information, manufacturer documentation, commissioning evidence, and operational knowledge are reconciled.
A locked PMS build ready for final QA.
Confirm tasks, intervals, parts, consumables, and any remaining vessel-specific corrections.
A vessel-owned PMS foundation ready for use
The PMS build goes through a full quality assurance process: naming consistency, completeness, traceability, duplicate and orphan checks — all verified against source documentation or survey evidence.
You receive the complete master workbook, handover guide, naming conventions, and PMS import/configuration support where included.
Your complete vessel PMS build — a comprehensive master file and handover pack that belong to the vessel permanently.
Review during the review period. Any errors on our part are corrected at no charge.
Your vessel has a complete, professionally built planned maintenance system.
Operational vessels: 30 days from delivery.
New builds:30 days from vessel handover — since systems can't be fully verified until commissioning.
Any errors or omissions on our part are corrected at no charge. After the review period, amendments are available at the ongoing support rate.
New build projects follow the build schedule. Documentation, drawings, and commissioning evidence arrive in phases, so the evidence register stays live until handover.
The timeline can extend over several months depending on build status and documentation release.
Download a sample of our work — a real PMS extract from a 60m motor yacht build.
See what a NavioData PMS build looks like. Enter your details and download a sample extract from a real 60m motor yacht build.
Send the vessel stage, PMS platform, and documentation status. We'll recommend the right scope.
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