We build your PMS database from OEM documentation — so your engineering team can focus on the vessel.
One complete deliverable covering every system on your vessel. We extract, structure, and verify all the data from your OEM documentation — work that would take your engineering team months of evenings and weekends.
Your crew stays involved through three review milestones, confirming the database reflects how the vessel is actually built and operated. But the extraction, structuring, and quality assurance? That's on us.
Your complete equipment register, structured using a standardised 4-digit system numbering aligned to superyacht engineering practice. Every component from main engines to bridge electronics, organised into a clear hierarchy. Your shipyard's own system codes are preserved as cross-references — so the database works with both conventions.
All manufacturer-recommended maintenance tasks extracted directly from OEM operation and maintenance manuals. Hours-based and calendar-based scheduling, with 'whichever comes first' logic preserved exactly as the manufacturer specifies. Every task linked to the specific individual equipment it applies to — not to a system level.
Complete spare parts data compiled from OEM parts manuals and documentation. Manufacturer part numbers and descriptions linked to the specific equipment each part serves. Your crew can see exactly which parts belong to which equipment — no guessing, no searching through separate lists.
Delivered as a comprehensive Excel workbook that belongs to the vessel permanently. This is your master reference file, independent of any PMS platform. You also receive a database guide explaining the structure, naming conventions, and how to maintain the database going forward. You own the data — no licensing fees, no restrictions.
Timeline
Operational vessels: typically 4–12 weeks depending on vessel size, complexity, and documentation availability. New builds: timeline follows the build schedule as documentation is released progressively.
The details that separate a database that works from one that creates more problems than it solves.
Standardised naming conventions documented, agreed with your crew, and applied across every equipment item, task, and spare part. No more "ME1", "Main Engine #1", and "M/E Port" in the same database.
Equipment hierarchy aligned to your vessel's actual build and shipyard documentation. Not a generic template — a structure that reflects how your vessel was designed and built.
Every entry sourced from and verifiable against OEM documentation. If you want to check where a task interval came from, you can trace it back to the exact manual and page.
Your team reviews and confirms the database at three key points during development. The final product reflects how your vessel is actually run, not just what the manuals say.
Every task and every spare part linked to the specific individual equipment it applies to. No tasks assigned to "systems" — everything is precise and unambiguous.
Full QA process before delivery: naming consistency, completeness, traceability, duplicate and orphan checks. All verified against source documentation.
Every NavioData database includes all of the above — hierarchy, tasks, spares, full BOM, consumables, and service tools. No modules to choose, no tiers to compare.
From €10,000
Based on vessel size and documentation. Fixed price, no surprises.
View full pricing detailsSee what a NavioData database looks like. Enter your details and download a sample workbook from a real 60m motor yacht build.
These services are quoted individually based on your vessel's requirements.
Source missing O&M manuals directly from equipment manufacturers.
Match equipment tags from P&ID, electrical, and hydraulic drawings to database records.
Load the completed database into your chosen PMS platform.
Physical nameplate verification, equipment photography, and location mapping onboard.
Crew training on system use, reporting, and administration.
Post-delivery amendments, additions, and database updates.
Valves, strainers, instruments, gauges — extracted from P&ID drawings with tag mapping to the equipment database.
Map equipment records against the vessel IHM Part I inventory. Flag hazardous materials against maintenance items.
Equipment criticality ratings (1–4) with crew confirmation. ISM Code 10.3 critical equipment identification.
Class survey, flag state, SOLAS/MARPOL and ISM Code maintenance tasks mapped to equipment and schedules.
Review an existing PMS database — quality, completeness, structure. Written recommendation: rebuild vs. cleanup. Fee credited if you proceed with a full project.
Pre-yard period database review. Check completeness, update for new equipment, verify against current class requirements.
Tell us about your vessel — new build, operational, or refit — and we'll recommend the right scope.
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